ESSENTIAL DUTIES:

Revenue Recognition & Invoicing:

Support the FMS department on all needs related to financial matters, including revenue recognition and 

timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments. 

• Responsible for managing complex Sites.
• Responsible for preparing timely and accurate invoicing.
• Responsible for revenue recognition including identifying monthly journal entries needed to be entered into General Ledger and accruals by site/study.
• Review or audit Site progress to verify billed revenue accuracy.

Account Receivable: 

Responsible for management and accuracy of Site related accounts receivable.

•  Assist with Site Accounts Receivable to ensure timely payments by trial sponsors. Track payment terms and invoiceable items.
•  Assist with identifying and posting monthly cash applications.
•  Perform customer/Site account reconciliations on an ongoing basis, ensuring that any necessary adjustments to the General Ledger and CTMS are recorded.
•  Resolve invoicing issues with internal and external customers in a timely manner.
•  Ensure Customer Billing or A/R files are organized and adequate for audit purposes.

Monthly Site Review Meetings: 

Prepare for and attend all monthly Site review teleconferences for the assigned Sites studies or as requested. 

•  Prepare all needed reports and financial data. 
•  Review the FMS reports for financial accuracy and any changes that affect the financial aspects of the Site.
•  Review Aging invoices for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst to ensure issues are resolved in a timely manner.
•  Review Unbilled balances for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst to ensure issues are resolved in a timely manner.

Pass-Through Expenses (PT) and Direct Costs: 

Manage direct labor expense distribution to Sites and any other direct expense allocations, as necessary.

•  Track patient stipends issued by study. Ensure stipends are allocated to the Sites and are invoiced to the customer properly.
•  Reconcile Pass Through Revenue accounts with its corresponding expense account for Patient Stipends, Investigator/Site Payments, and Pass-Through expenses.
•  Track actual PT costs against budgeted costs. Verify accuracy and compliance with contract for all PT costs.

Contracts:

Understand all financial Contract Terms for assigned Studies, including MSA, Work Orders, Clinical Trial Agreements, and Amendments.

•  Understand the contract's financial impact for each study.
•  Develop and negotiate Site client budgets for each study with limited supervision from management.
•  Lead and/or participate in hand-off meetings/kick off calls for all new awards.
•  Review the budget and cost according to contractual terms in the CTMS system. Ensure any contract amendments are properly updated and communicated to all relevant stakeholders.
•  Complete the final reconciliation when the Site is complete.

Site Client Management:

Develop and maintain a successful relationship with the Site clients. This function is critical to the longevity and growth of each site with Elligo.

•  Mentor Site Financial Analysts and assist with their technical management and workload prioritization. 
•  Ensure quality and accuracy of all FMS reporting for Site clients.
•  Forecast weekly/monthly site payments.
•  Prepare and conduct relationship management teleconferences with the Site clients, escalating issues to senior management as appropriate.
•  Create and implement strategic account plans organizationally, creating guidance documents, process maps, and other tools.
•  Complete periodic product line assessments for each site.
•  Work with the Sales team to provide operational support.

Other Activities:

•  General knowledge of all site services Elligo offers.
•  Learn and utilize CTM systems for reporting, tracking, and generating sponsor and investigator/site payments.
•  Learn and utilize NetSuite for invoicing and reporting.
•  Assist in the Finance/Accounting Department on an ad-hoc basis, in particular during the month-end accounting close process.
•  Make recommendations and implement improvements to all processes and systems as needed.
•  Maintain confidentiality of company information as appropriate.
•  Provide requested information as needed for internal and external audit requests. 
•  Provide reports as requested by Finance Executives, Directors, and Managers.

QUALIFICATIONS:

•  Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams) is required.
•  Strong analytical, critical thinking, and problem-solving abilities with the ability to manipulate and understand complex information are required.
•  Proven experience with leading competing priorities, working effectively and independently, in a fast paced environment.
•  Strong customer service skills with an ability to work under pressure and conflicting client deadlines and requests.
•  Effective organizational and time management skills with proven ability to meet deadlines.
•  Proven ability to build relationships and develop internal and external partnerships.
•  Excellent written and verbal communication skills, organizational abilities, and presentation and reporting skills are required.
•  Ability to navigate various finance software to write and put together reports and spreadsheets.
•  Knowledge of and experience in financial system applications and software.
•  Knowledge of continuous improvement processes are preferred.
•  Knowledge of the clinical trials lifecycle required.
•  Working knowledge and understanding of general accounting concepts and processes, Site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis preferred.
•  Working knowledge of the principles, design, and procedural methods used in financial analysis.
•  A natural problem solver with a knack for identifying inefficiencies, proposing and implementing solutions.

EDUCATION AND EXPERIENCE:

•  Bachelor’s degree in accounting, Finance or a related field. Relevant experience may be considered in lieu of a degree.
•  Minimum of five years of proven experience within a financial analyst or equivalent role.
•  NetSuite and CTMS (Clinical Trial Management System) experience a plus.
•  Previous clinical research experience preferred.