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Area Practice Operations Manager

AllerVie Health

Chicago, IL, US
  • Job Type: Full-Time
  • Function: Operations
  • Industry: Healthcare
  • Post Date: 11/15/2023
  • Website:
  • Company Address: 5830 Granite Pkwy #100-243, Plano, TX 75024

About AllerVie Health

Bringing relief and renewed vitality to those affected with allergies, asthma, and other immunological disorders.

Job Description

At AllerVie Health, our team members are unified around our mission to help patients achieve and maintain optimal health and quality of life - free from the symptoms and suffering of allergies, asthma, and related immunological conditions. From our physician and clinical roles to our administrative and operational support roles and everything in between - we change lives for the better - giving people their lives, health, and vitality back in real, tangible ways. We live every day on mission and wake up excited to tackle new challenges and provide people with health solutions.
Location:  Naperville 
Job Summary:
An Area Practice Operations Manager is responsible for overseeing all the administrative and business operations aspects of assigned AllerVie allergy clinics. Duties include overseeing and directing clinic activities, ensuring compliance with regulations, managing patient care, and assisting in the management of the budget of the practice.
Duties and Responsibilities:
  • Plan, develop, organize, implement, and direct the day-to-day functions of the clinics and its programs and activities to ensure compliance, efficiency, and patient satisfaction
  • Manage staff performance including supervising, coaching, training, and evaluating front office and clinical staff daily and interviewing, hiring, and training new staff
  • Manage monthly, quarterly and annual budget and P&L responsibilities
  • Address issues raised by physicians, employees, and patients and seek out appropriate leaders or partners to problem solve and process improve
  • Coordinating patient care between departments
  • Scheduling and confirming deliveries and appointments
  • Working with insurance companies for prior approvals
  • Managing documents and files
  • Assist with inventory and ordering
  • Oversee the day-to-day functions of the office
  • Patient Financial Counseling
  • Work collaboratively with healthcare providers to implement appropriate programs
  • Maintain a clean environment to ensure patient safety
  • Establish and enforce healthcare policies and procedures
Required Skills/Abilities:
  • Demonstrated leadership skills (decision making, problem solving, delegation, prioritizing) and supervisory experience is required.
  • Proven budget and P&L experience and responsibilities.
  • Effective communication and prioritization of provider issues.
  • Competent in financial reimbursement, billing and collections, CPT, ICD9/10 and HCPCS coding and medical group operations, as well as managed care concepts. 
  • Competent in health care administration, clinic philosophy, policies, and operating procedures.
  • Must be computer literate to include all Microsoft applications and EMR software.
  • Excellent written and verbal communications skills
  • Excellent time management skills and the ability to manage competing priorities.
  • Strong attention to detail, organization, and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Good technical, interpersonal and communication skills
  • Patient care focus
  • Confidentiality and discretion
  • Teamwork and collaboration
Education and Experience:
  • Bachelor’s degree in healthcare, Business Administration or related field required is required.
  • 3-5 years of experience in diversified positions within a medical practice with at least one year in a supervisory position.
  • 7 years of healthcare management experience as a substitute in lieu of education. 
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times. 
AllerVie Health is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.

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