Envera Health is seeking a Full-time Accounts Payable/Payroll Coordinator to perform clerical work involving processing accounts payable and payroll and other administrative and recordkeeping activities. The Accounts Payable/Payroll Coordinator reports to the Financial Analyst. Duties include utilizing various systems, preparing appropriate reports, and other supporting information to process high-volume and high-quality transactions. 

We are currently only hiring in the following states: AL, AZ, DE, FL, GA, IL, IA, MD, MI, MO, MT, NM, PA, KY, SC, TN, TX, VA, WI.

Responsibilities:

Accounts Payable  

• Process accounts payable transactions. Includes obtaining approvals to pay, entering information into the accounts payable system, verifying expenditures against budget, and recording expenses in the general ledger.  

• Work with vendors to resolve invoices and payment discrepancies; ensure credit is received for outstanding memos. 

• Reconcile vendor accounts utilizing monthly statements and related transactions.   

• Maintain accounting ledgers by verifying and posting account transactions.  

• Maintain vendor files and W9s; issue 1099s in accordance with regulations. 

• Evaluate processes and suggest improvements to improve efficiency or cost-effectiveness. 

• Maintain thorough and accurate records to support disbursements. 

• Follow financial policies and procedures and adhere to internal controls. 

Payroll Clerk   

• Complete payroll tasks to ensure staff is paid in an accurate and timely manner. 

• Process paperwork for new employees and enter employee information into the payroll and timekeeping systems.  

• Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies; verify pay amounts, hours of work, deductions, etc.   

• Record payroll details in the general ledger, maintaining and reconciling payroll related balance sheet accounts.   

• Provide administrative support and perform other accounting duties as requested (examples include processing property tax returns and unclaimed property reports). 

• Issue and record adjustments to pay related to previous errors or retroactive increases. 

• Properly maintain accounts payable, payroll, and other accounting files, applying appropriate confidentiality and security protocols. 

• Record employee information, such as exemptions, transfers, and terminations to maintain and update payroll records. 

• Maintain confidential employee files.  

• Calculate salaries and benefits.   

• Prepare and issue year-end regulatory payroll related documents to employees; W2, 1094, and 1095 forms utilizing payroll system and 3rd party vendor system, ensuring adherence to government filing deadlines and regulations.

Required Qualifications:

• Three (3) years full-time experience in payroll and accounts payable. 

• Graduation from a standard high school or GED.

• Proficient knowledge of payroll practices including the complex nuances of various pay types, application of time off policies, and basic knowledge of federal payroll laws.  

• Proficient knowledge of accounts payable processes including application of approval processes and purchasing policies. 

• Knowledge of accounting principles, general ledger, and internal controls. 

• Typing, 10-key proficiency in computer software operations, including Excel. 

• Ability to analyze detailed issues, problem solve, and recommend solutions to look for innovative approaches for improving work. 

• Ability to process a large volume of transactions rapidly and accurately while maintaining confidentiality concerning financial and employee files.  

• Ability to perform duties with limited supervision & meet time-sensitive deadlines while maintaining a high level of accuracy.  

• Ability to establish and maintain positive relationships with employees, vendors, and other business partners.

• Strong interpersonal, organizational, communication, and basic math skills.  .

• Knowledge of office terminology, equipment, practices, and procedures.  

Preferred Qualifications:

• Associates degree in accounting/bookkeeping.