SUMMARY:

The Financial Management Analyst is responsible for the preparation and oversight of high-quality customer budgets and contracts on behalf of investigative sites. This position plays a critical role in pricing, planning, execution, and control of investigator grants. This role is directly involved with the development of negotiation strategies.

ESSENTIAL DUTIES:

Budget & CTA Management

• Develop and negotiate (complex) grant budgets based on protocols, SOAs, Rate Cards, and sponsor provided materials on behalf of investigative sites
• Develop full grant budgets if sponsor or CRO does not provide a budget template and review with site as applicable
• Develop and review Clinical Trial Agreements (CTAs) utilizing standard templates and project related information on behalf of investigative sites
• Ensure CTAs are executed in a timely manner in order to meet expected timelines for study start-up
• Develop and review other agreements (e.g. confidentiality agreements, Work Orders, Change Orders, etc.) as needed in support of the business
• On behalf of the investigative site, liaise with the legal departments as necessary, to ensure any content changes to the CTAs are agreeable
• Regularly contact the investigative sites to provide updates on the progress of budgets, CTAs, and amendments. Reach out to the investigative sites to acquire input on non-standard budget or contract items
• Participate in customer/site meeting preparations and discussions as needed
• Provide ongoing account management and financial support to the Director, operations Finance FMS, and the FMS analysts to ensure productive investigative site relationships
• Ensure contract and budget statuses remain updated on a regular basis to support project timelines and allow management insight into financials associated with the contracting process
• Develop strong working relationships and maintain effective communication with Elligo management, staff, customers, and sites
• Ensure that contracts are executed and centrally stored in accordance with corporate guidelines.
• Generate standard and ad-hoc reporting to summarize information and uncover insights
• Reconcile any discrepancies between documents and database(s)
• Support audits by providing accurate contract and budget documentation
• Maintain confidentiality of company information as appropriate
• Perform other duties as required or assigned

QUALIFICATIONS:

• Intermediate knowledge of contract principles and procedures.
• Ability to comprehend, review, and research complex contract documents.
• Excellent verbal and written communication skills, including the ability to effectively convey ideas and information clearly and concisely.
• Good interpersonal skills with the ability to build and foster trust with internal and external stakeholders.
• Ability to work professionally with internal and external stakeholders to effectively achieve business results.
• Self-motivated and able to work independently to complete tasks, respond to department requests, and collaborate with others to utilize their resources and knowledge to identify quality solutions.
• Strong organizational/prioritization skills with the ability to manage multiple concurrent projects.
• Ability to work effectively in a dynamic environment and be flexible to shifting priorities.
• Strong negotiation skills with a collaborative, solutions-oriented approach.
• Highly detail oriented with intermediate analytical and problem-solving skills.
• Understanding of clinical trial agreements, budgets, regulatory considerations, and compliance requirements (ICH GCP, FDA, GDPR, etc.).
• Ability to interpret clinical trial protocols and translate them into budget requirements.
• Intermediate proficiency with Excel and basic proficiency in other Microsoft 365 applications (Outlook, Word, PowerPoint, and Teams), Salesforce and SharePoint.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree or higher required, preferably in Accounting, Finance, or Business Administration preferred, or an equivalent combination of education and related work experience.
• Three (3) or more years of experience related to contract and budget management in the clinical research industry or five (5) or more years of related experience.
• Minimum one (1) year experience developing grant budgets for clinical trials.